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Discovery Gives Some Sound Business Advice for Handling a Real Time Crisis

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As you may recall this past September 1st, a man armed with guns and explosives entered Discovery’s HQ building in Maryland and took three individuals hostage for several hours. Thankfully no employees were hurt or killed; the gunman was shot by police during their operation to rescue the hostages.

Often I am asked by PR execs from for profit corporations what protocols I feel they should put in place in the event of a crisis, whether it is fire or law enforcement that might occur on their premises.

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Responding to unfounded Complaints

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As a PR and marketing guy I have over the year been confronted, when a consumer or customer thinks that an injustice has been done to them, spew the old line “I’m going to the papers with this.”

I used to love to hear this sentence spoken when I knew someone with no case, truth or validation to their complaint assumed the “papers” would hold the presses so the masses could hear that we were out of blue logo tees or a donation receipt was not mailed to a donor within moments of the envelope being opened. The chance a journalist or reporter had in receiving a Pulitzer Prize for the irate information usually tended to have them pass on the story.

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Should we use social media as a crisis or emergency unfolds?

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Over the last year or so I have been closely watching how various corporations, emergency service arms and organizations utilize social media to report on a serious incident or crisis. I am not totally convienced that reporting details rapidly on Twitter or Facebook is the most advantageous way to let the public know about an emergency. With things moving so quickly and so much at stake in giving details, social media can trap you into churning out information before we can actually put the unfolding events into perspective. A case in point took place in Singapore last week.

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Get your Defense ready for Collective Guilt

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Nothing beats coming into work and immediately hearing “I just read the paper, it looks like you guys are in trouble again.” When I inquired into who and what was in trouble I was told that a story was in Newsday, our Long Island newspaper about the latest loser who riffled through fire department funds, betraying both his fellow brothers and sisters and the public at large.

The problem with the in your face guy who confronted me  with the story before I set a foot in the door, is that he assumes all firefighters are the same and all departments are created equal. It didn’t matter to him that the ex firefighter and department in question are about 40 miles from here. For whatever reason, ours is a trade that suffers from collective guilt.

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Sleazoid PR for Sleazoid Clients

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A lot of what we do as PIO’s is based on standard formula and template. If we are sending out releases and working with the press at an incident scene we are pretty much like baseball umpires, calling them as we see them. There is no room for embellishment or spin in our line of work. This is one of the aspects of our job that we should be thankful for when we look at the alternatives, like choosing sleazoid PR as a career specialty.

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PIOs can learn from others Mistakes

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I’m not a big reader of the New York Times; our politics are on the opposite ends of the spectrum. A colleague recently emailed me a link to a Times story about what not to do in case of a crisis communications emergency. I’ll admit it, it’s a great story by Peter Goodman and I encourage you to read it.

The story gives many industry leaders critiques into many of the world’s recent PR disasters including Toyota’s acceleration problems, BP’s oil spill, Goldman Sachs securities fraud and Tiger Woods marital bust-up. Interesting read.

Since we deal with crisis as PIO’s on a regular basis, there is always something to learn from others missteps!

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Arizona goes into Preventative Crisis Mode

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I just read a story on Phoenix’s ABC15.com that leads me to believe that Arizona tourism might be looking to crew up a backup line if the fire starts getting too hot regarding the State’s controversial immigration bill.

The Arizona Governor’s Task Force on Tourism and Economic Vitality has hired HMA Public Relations in what the story says  is an effort to “tackle any negative backlash caused by Senate Bill 1070.”

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Rotten Apple?

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I was driving to the airport a couple of hours ago after attending the Maryland State American Legion Convention in Ocean City.

Great place to hang out for a couple of days!

I was not going to post today but was listening to Fox on Sirius and heard a story about Apple holding a press conference tomorrow. Since this is a first time they are facing a negative situation in many moons, I thought I’d give you a heads up to closely follow how their PR strategy follows through. I call following these stories “recreational PR.” It’s a great sport to watch how the big guys handle a crisis.

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It takes both the old and new to keep the public informed of news from the Gulf

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What’s currently the toughest crisis communications job in the world of public relations and public information? It very well could rest in the hands of one Brian Sibley who is the hired gun from his very own Sibley PR who is currently in the uneviable position of serving as spokesman for the Deepwater Horizon oil spill Incident Command post, the central information command for everyone involved in the Gulf coast oil spill clean up.
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Another Black Eye for the Volunteer Fire Service

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Back in 2005 Newsday, Long Island’s major daily paper, spent eight days lambasting the volunteer fire service. Long Island, where I live, is one of the most concentrated areas in the country for volunteer departments. Close to 180 departments and districts span Nassau and Suffolk counties. In the eight part series titled “Fire Alarm” (the word alarm referred to their perception of a serious problem and not the tones we wake up in the middle of the night to answer) Newsday found fault with virtually everything the fire service does and stands for.

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Public Relations Funding sought for the Gulf

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With the line getting longer for businesses, government entities and displaced workers seeking funds from BP and the federal government to assist in a crucial time of need, one does not exactly think of PR services as a fundable project – well think again.

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Don’t Embelish the Negative

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When I brief a Chief or department official on what to expect if a media interview appears that it will have negative connotations two of the simplest techniques I offer are:

1.  never repeat a reporter’s negative language in your response, and

2.  try to frame all your answers using positive language.

Sounds simple enough. Yet the news is filled with examples of people who disregard these tips.

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Dodging a Question?

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Meg Whitman former eBay head honcho is running for Governor of California.  She has held multiple town hall meeting around the state to promote her agenda. Obviously with such open forums tough questions arise from the audience.

At a recent town hall in Modesto, Whitman was asked a question, I can’t tell if it was from a reporter or audience member, in which she was asked – “Have you or any members of your family been arrested or run afoul of the law?”

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While Nero Fiddled, Obama Practiced his Short Game

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When we look at any crisis communications scenario we work hard to anticipate the unanticipated and deal with it using the best knowledge base we have accumulated over the years. Maybe a certain technique we learned at an industry seminar or college class, maybe a case study of another crisis incident that we garnered good intelligence and experience from.

While it’s great to be book smart and learn from others experience, the top element, in my mind, of dealing with any crisis communications incident is to have COMMON SENSE. Yes, PR is allot about COMMON SENSE. There are many out there who make good livings in PR, are book smart and savvy, but totally lack COMMON SENSE.

This lack of COMMON SENSE can be traced to both the doors of the White House and hallowed hall of BP corporate headquarters in the way these two organizations blatantly lacked any tact in three incidents that happened over the weekend.

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PIO Responsibilities

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After my appearance last night on Firefighter Netcast, which I thoroughly enjoyed I sat down to recap exactly what my responsibilities are as a PIO. We touched on a number of the areas last night.

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Netcast Appearance and Banned for Life

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I’m sitting in the airport setting sail for some business in south Texas. Two areas to cover while I wait for the flight.

First, I’m honored that my Brothers at Firefighter Netcast have asked me to be a guest on their program this Thursday, June 17th. John and Rhett will be interviewing me at 9:00pm EST.

To get the link to the broadcast visit http://www.firefighternetcast.com/ Call in and say hi!

Banned for Life

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Chevy needs a quick Repair

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A PR lesson for all of us PIO’s to learn today comes from none other then General Motors. When we write a release we have to look to all of our collateral (website, brochures etc.) to make sure they are all up to date and in sync with what we have written. This is just one of the problems that is plaguing GM for what I consider to be a gut reaction to a marketing scheme that has not taken into consideration all of the ramifications of what they are looking to accomplish.

The PR team at General Motors is spinning their wheels today in an attempt to clarify an internal memo that said employees should only use the word “Chevrolet” when referring to the brand, not Chevy.

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A Crisis Communications Crisis

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There was a time when a good crisis communication plan addressed the situation at hand in a timely transparent manner. The plan owned up to admitting and confronting the bad,  showing  a solid plan for rectifying the situation and giving folks confidence that the best and brightest were working to develop the best resolution.

In the BP debacle the crisis communications plan of both the oil giant and the federal government seems to be constructed around a template of protecting our image to protect our stock and assets on BP’s front and blaming the other guy and passing the buck on the federal end to protect political assets. Neither plan as it stands is giving much solace or sorely needed answers to the American public.

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Boots on Necks doesn’t cut it

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From a crisis communications point of view the Obama administration has failed miserably in providing any sort of semblance of order in providing crucial information, known expertise or a strong face and voice for the overwhelming oil spill in the Gulf.

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The Famous Denniston Theory of Crisis Communications

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nascarA few months back my department reinforced a standing policy that overnight Company duty crews need to be in place to provide a first due engine or truck. Each Company, on a rotating basis, provides one month of overnight service a few times a year.

A firefighter came up to me a few days after the policy was reviewed by the Chiefs in front of the membership and made this startling statement – “Everyone is up in arms over this policy. Guys are going to just stop answering calls altogether if we have to spend months getting up overnight.”

At one time in my life I would have immediately looked at this statement as a sign of mass internal discontent that could create a major crisis within the department. I would go into crisis communications mode. But I’m older and smarter now and I use as the litmus test the famed Denniston Theory of Crisis Communications.

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They Fuel the Fires, we put them out

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lebronI’m in Las Vegas this week attending a conference. Last night I went to dinner with a bunch of guys from Medina, Ohio who are huge Cleveland Cavalier fans. We positioned ourselves near a mega screen monitor so we could see the Cavs ultimately pounded by the Celtics 120-88.

Early on, when the game was relatively close and spirits were higher, the LeBron James rumor mill was the talk of the moment. Facing July 1 free agency everyone at the table had an opinion on whether LeBron will stay or go. With each opinion came a rumor about what someone told someone about LeBron’s status. Also with each rumor and opinion came blame. Who to scapegoat and take to task if LeBron seeks mega millions elsewhere?

As a PR guy this got me thinking. It’s not about just LeBron, it’s about sports in general. Each day is filled with stories in the paper and online, as well as sports radio and television, that are based on heated rumors and bashings about one team, coach, manager or athlete.

If these were stories about our fire departments, chiefs or firefighters we as PIO’s would be apoplectic! We would be in total crisis communications mode!! This would constitute one of the worst days of our careers.

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A 2:15AM Presser

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TimesSquareWe all know the feeling of getting the page in the wee hours to respond to an incident that requires the attention of the public information office.

 The attempted car bombing that took place in Times Square in NYC on Saturday evening is one such type of incident where the split second coordination of internal and external information to and from many departments is required.

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Who’s Minding your Twitter?

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KEVIN SMITHI just read an article in the Public Relations Strategist about how social media is reshaping PR. The story reviewed the incident a few months back between Southwest Airlines and portly film director Kevin Smith who was bounced off a flight because of his weight. Some say the Smith problem was sincere others say he instigated the scene to draw media attention to a new film. Nevertheless Southwest was confronted with Smith’s powerful Twitter presence where he was able to inform his 1.5 million followers about his grip with the airline.

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Ambush Journalism – Don’t be caught off guard!

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foxI was on the phone yesterday with a college president I know who asked me if I or anyone in my Fire Department ever encountered an “Ambush” journalist at the firehouse front door. She had been confronted by a TV consumer complaint investigative reporter who does a segment a few times a week about viewer problems. The reporter and camera crew were waiting for the president to arrive at work.

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